Junior procurement officer

• Excellent knowledge of procurement procedures and contract management.
• Demonstrable capacity for self-organization and the ability to take the initiative with minimal supervision.
• Good working knowledge of ITC technologies (related software, phone, fax, email, Internet) and standard computer programmes (MS Office, Excel, PowerPoint).
• Willingness to upskill as required by the tasks to be performed with corresponding measures to be agreed with management.
• High degree of self-motivation and team spirit.
• Straight-forward communication and proficiency in English language.

Key Responsibilities

• Managing procurement of material, goods, services and works for the GIZ Country Office, Programs/Projects according to GIZ rules and regulations.
• Keeping of experts and/or programs/projects informed of the status of procurement in the weekly status report.
• Effective coordination with colleagues of the Department.

The Junior Procurement Officer performs the following tasks

Specific Tasks

Procurement and Contracts

• Manage the tender process for various categories and ensure compliance to the bid terms and conditions as per GIZ Guidelines Review of Specifications/ Terms of Reference with key stakeholders.
• Managing supplier evaluations and coordination of the evaluation committee.
• Preparation of Contracts, orders for review by the authorized signatories.
• Manage the procurement archive/Files by ensuring proper referencing and keeping up to date procurement files for each procurement /disposal carried out as per GIZ guidelines.
• Keeps database on suppliers/providers and conducts regular search for alternatives.
• Build Public relations with customers and suppliers through drafting and sending approved notifications or regret letters.
• Prepare tender reports and obtain signoffs/Approval of senior management.
• Advises suppliers of defective goods delivered and arranges necessary follow-ups.
• Checks suppliers’ / consultants’ invoices, delivery notes and any other relevant documents verifies them/submits them for payment.
• Encodes required information on procurements and contracts into Prosoft / Cosoft.
• Following up with suppliers on delivery and managing contracts Conduct supplier performance management reviews (SPMs) and communicate feedback to stakeholders.
• Procurement and disposal management of GIZ Country Office fixed assets.
• Managing procurement files and ensures completeness of files in DMS files.
• Generate cosoft/prosoft report monthly to have all files completed contracts closed in SAP.

Other Duties/ Additional Tasks

• Performs other duties and tasks at the request of management.
• Undertakes further job training related to his/her position and duties if required.

All interested and qualified persons are strongly encouraged to apply by email to [email protected] Applications and CVs should be in one document and a maximum of 5 pages only. Please include name and contact of three references in the CVs.

Please quote the position and reference number in the subject line. Applications should be received by 5.00pm on the 8^th August 2021.

Please note: This is a national position. Only the shortlisted candidates will be contacted.

• Excellent knowledge of procurement procedures and contract management.
• Demonstrable capacity for self-organization and the ability to take the initiative with minimal supervision.
• Good working knowledge of ITC technologies (related software, phone, fax, email, Internet) and standard computer programmes (MS Office, Excel, PowerPoint).
• Willingness to upskill as required by the tasks to be performed with corresponding measures to be agreed with management.
• High degree of self-motivation and team spirit.
• Straight-forward communication and proficiency in English language.

Key Responsibilities

• Managing procurement of material, goods, services and works for the GIZ Country Office, Programs/Projects according to GIZ rules and regulations.
• Keeping of experts and/or programs/projects informed of the status of procurement in the weekly status report.
• Effective coordination with colleagues of the Department.

The Junior Procurement Officer performs the following tasks

Specific Tasks

Procurement and Contracts

• Manage the tender process for various categories and ensure compliance to the bid terms and conditions as per GIZ Guidelines Review of Specifications/ Terms of Reference with key stakeholders.
• Managing supplier evaluations and coordination of the evaluation committee.
• Preparation of Contracts, orders for review by the authorized signatories.
• Manage the procurement archive/Files by ensuring proper referencing and keeping up to date procurement files for each procurement /disposal carried out as per GIZ guidelines.
• Keeps database on suppliers/providers and conducts regular search for alternatives.
• Build Public relations with customers and suppliers through drafting and sending approved notifications or regret letters.
• Prepare tender reports and obtain signoffs/Approval of senior management.
• Advises suppliers of defective goods delivered and arranges necessary follow-ups.
• Checks suppliers’ / consultants’ invoices, delivery notes and any other relevant documents verifies them/submits them for payment.
• Encodes required information on procurements and contracts into Prosoft / Cosoft.
• Following up with suppliers on delivery and managing contracts Conduct supplier performance management reviews (SPMs) and communicate feedback to stakeholders.
• Procurement and disposal management of GIZ Country Office fixed assets.
• Managing procurement files and ensures completeness of files in DMS files.
• Generate cosoft/prosoft report monthly to have all files completed contracts closed in SAP.

Other Duties/ Additional Tasks

• Performs other duties and tasks at the request of management.
• Undertakes further job training related to his/her position and duties if required.

All interested and qualified persons are strongly encouraged to apply by email to [email protected] Applications and CVs should be in one document and a maximum of 5 pages only. Please include name and contact of three references in the CVs.

Please quote the position and reference number in the subject line. Applications should be received by 5.00pm on the 8^th August 2021.

Please note: This is a national position. Only the shortlisted candidates will be contacted.