Procurement Officer

Job Title           :        Procurement Officer

Salary Scale             :             UAC 06

Reports to                 :             Director General

Responsible for         :             Procurement Assistant

Purpose of the Job

To coordinate and manage the procurement of goods and services of the Commission in accordance with the Public Procurement and Disposal Act and other applicable rules and regulations.

Key Duties and Responsibilities

1. Develops and ensures implementation of the procurement plans and strategies for the procurement of all relevant goods and services for the Commission;
2. Supports UAC Management in Contracts Management including preparation and issue of contracts and monitoring implementation;

• Liaises with the Legal Unit and Office of the Chief Accountant to provide the necessary bid documents to prospecting suppliers of goods and services to the Commission.

1. Guides and advises the Contracts Committee, user departments and suppliers on the correct procurement procedures and recommended procurement methods and specifications;
2. Liaises with the Legal Unit, Office of the Chief Accountant and the suppliers to ensure timely delivery of the procured goods and services and the corresponding payments.
3. Supports the Contracts Committee and the Commission Management in taking early action to identify and address poor contractor and supplier performance.

• References, verifies and manages the procurement and disposal documentation and ensures their safe custody;
• Prepares periodic performance reports to the Contracts Committee and Public Procurement and Disposal of Public Assets Authority (PPDA)

1. Manages the advertisement and sell of bid documents and maintaining a suppliers list.
2. Coordinates the receipt, opening and evaluation of the procurement bids in liaison with the technical experts and user departments
3. Monitors market trends and conditions and advise Management on competitive pricing;

• Plans, budgets, requisitions and accounts for the resources and performance of the Procurement Unit.

Person Specifications

• Qualifications
  • An Honors Bachelors Degree in Procurement/Supply chain Management from a recognized awarding Institution.
  • A bachelor’s Degree in a Non supply chain management discipline, plus a post graduate Diploma in Public Procurement Management from a recognized awarding institution.
  • Or full Professional qualification in Supply Chain Management (CIPS) plus a post graduate Diploma in Procurement Management from a recognized awarding Institution;

(ii)          Experience

At least Six (6) years working experience, three (3) of which must have served at a Procurement Officer level in Government or a reputable organization.

• Competences
• Effective communication;
• Planning and organizational skills;
• Good negotiation and communication skills;
• Expert Knowledge and understanding of the Procurement Act, guidelines and practices
• High morals and integrity;
• Concern for Quality and Standards;
• Knowledge of donor procurement conditions

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