Procurement Officer- (01)

Experience and Other requirements:

• Computer literate, able to use of Microsoft office Applications (MS Excel, MS Word, Power point)

• Professionalism, Integrity, team spirit

• Good communication skills

• Objective and independent

• Problem solving skills

• Confidence, patience, politeness, tact and diplomacy when dealing with difficult situations

Qualifications:

Duties and Responsibilities:

• 1. Coordinate and support the review and update of the procurement  and disposal policies and procedures manual.
  2. Consolidate and upload the Bureau’s procurement plan on to the government portal system and maintain.
  3. Conduct market research and maintain a schedule of prevailing prices.
  4. Prepare advertisements of bid opportunities and liaise with the media houses to run the adverts.
  5. Issue bidding documents, receive and register bids and keep records of submission.
  6. Attend to inquiries from bidders/ suppliers.
  7. Prepare communication circulars to notify bidders of the outcome of the bidding process.
  8. Prepares LPOs, keep a record on the system and issue to service providers in a timely manner.
  9. Liaise with suppliers and users to ensure timely delivery of goods and services as per the contractual terms and conditions and follow up payment of services providers
  10. Maintain and update suppliers’ accounts information.
  11. Maintain and archive records of the procurement and disposal process.
  12. Review transaction files and ensure they contain all relevant document.
  13. Prepares documentation for contract committee meetings.
  14. Participate in the preparation and generation of the department’s budget, and workplan.
  15. Prepare and submit timely accountability for resources.
  16. Perform any other responsibilities as may be assigned from time to time.

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