MEAL Officer (Maternity Cover)

Job Purpose

The position involves working closely with the program quality and learning coordinator, thematic leads, project teams in conducting MEAL activities, including collection, analysis and entry, monitor the extent to which projects meet the set objectives. The MEAL Officer will routinely update project teams on project performance and externally communicate with the external stakeholders in relations to joint monitoring, support supervision, mentorship and tracking project performance. The position will also involve communication/coordination with  MEAL contacts for other Oxfam operations in the country to enhance harmonised implementation of MEAL activities and approaches.

Job Responsibilities

Technical MEAL System development and implementation:

• Work with The GJ&WRs team and the Program Quality  Coordinator in developing/ updating MEAL frameworks and data collection tools that can generate the required information on programme indicators.
• Work closely with the Program Quality  Coordinator and programme team to ensure that performance indicators are regularly tracked and that program activities are well aligned with the indicators.
• In coordination  with Gender Justice and women’s rights team and  Program Quality  Coordinator to ensure appropriate allocation of MEAL resources and budget in Programme proposals and annual plans
• Provide day to day direct support to Programme team in preparation and reviewing of annual and quarterly Programme reports and plans.
• Utilise MEAL budgets and ensure timely implementation of MEAL activities.
• Provide technical support to the team in review reviewing TORs for consultancy work

Data gathering, Information management and reporting:

• Prepare a clear data collection plan in discussion with the programme team and the Program Quality  Coordinator; ensure that any changes  to such a plan are well managed  and communicated in a timely manner.
• Maintain an updated Programme Indicator Performance Tracker Table (IPTT) and Output tracker, in addition to other report requirements as may be requested
• Support the Resilient livelihood project team to prepare timely and quality reports for  Resilient livelihood  theme ensuring that such  reports  demonstrate accountability and learning.
• Working closely with the Communication team, support the documentation of programme results, impact, best practices and significant changes, and maintain data base of such  information (including photos) that can be easily utilised for reporting and sharing with other stakeholders
• Working closely with the program quality coordinator, to support dissemination of  learnings, reports, publications and participate in learning sessions, and ensure that the lessons learnt are utilized to inform on-going and future  programming and advocacy.
• Ensure timely and quality reporting of the programme results and contribute to the global reports in terms of provision of accurate information

Accountability:

• Act as a focal point for Oxfam responsible for facilitating  the  set-up of relevant contextualized feedback and complaints infrastructures, mechanisms, and approaches to receive feedback and complaints from beneficiaries.
• Participate in the development of information sharing materials/briefs, posters and brochures, and dissemination of Programme information materials to relevant stakeholders, partners and beneficiaries.
• Collect and manage complaints and feedback in close coordination with Programme team. Track timeliness of  response  to complaints  and maintain  an updated  Programme  complaints  tracker
• Support  project teams in strengthening the accountability mechanisms at project level.
• Support the tracking of the commitments and plans made during the PRISIMA exercise with the partners.

Capacity building for Oxfam and Partner staff:

• Train the Programme GAC team and other relevant staff at partners’ level on MEAL concepts and tools (including the use of  ICT in data management within the program),
• Undertake periodic monitoring and technical support visits to partner working areas to assess progress against agreed MEAL system and recommend corrective actions as appropriate.
• Work closely with partner MEAL team or focal point on overall MEAL issues

Review, reflection and learning:

• Assist the Programme team and partners in documenting lessons learnt
• Collecting best practices, case studies which demonstrate qualitative and quantitative changes over time Support programme  reviews and  learning events at project locations.
• Delivering any other responsibility assigned by the line manager or matrix manager.

Leadership

• Lead on all field data collection exercises (baselines, PDMs, household surveys, reviews and evaluations), data management and analysis; ensuring that  sharing of finding with the project teams (in the required format) is timely to inform  adjustments in approaches, indicators or targets where required.
• Take lead in generating management responses from study reports and review meetings for continuous learning and improvement in project implementation.
• Support regular monitoring visits to partners and project locations to ensure that there is progress in implementation as planned.
• Work with Program Quality & Learning Coordinator (PQL) and other Program Managers to ensure that the MEL Framework is effectively adopted by the partners and that monitoring data is well managed and readily available for program quality control.
• Support in undertaking regular project reviews to discuss project progress with partners. share learnings and experiences that inform actions moving forward.
• Support the process of project documentation for visibility and learning.

Management

• Working closely with the program and  project teams , participate in relevant fundraising activities, through the development of fundable concepts (at all levels) and by assisting in the development of donor proposals, budget submissions and other necessary activities to secure funding for Gender justice and Women’s Right program and to ensure that it is having a sufficient budget for MEAL

Other

• Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here).
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.

Job Requirements

Essential

• Bachelor’s degree (or higher) in statistics, social sciences, information technology , project management and any related field from a recognized university with a postgraduate diploma in monitoring and evaluation.
• At least 3 years practical experience and knowledge in monitoring and evaluation and program management in emergency or development context projects with Monitoring, Evaluation, Accountability and Learning skills.
• Experience with some or all of the following tools Excel (including pivot tables), SPSS, Stata, Kobo tool box
• Excellent coordination, communication and interpersonal skills.
• Strong commitment to gender equality and social justice, including to the aims and objectives of Oxfam.

Desirable

Education:

• A Bachelor’s degree (or higher) in statistics, development studies, social sciences, information technology , project management and any related field from a recognized university with at least  a postgraduate diploma in monitoring and evaluation.

Experience:

• At least 3 years’ experience of work in development context projects, preferably in monitoring and evaluation roles (M&E) or in project management roles.
• Basic understanding on Monitoring, Evaluation, Accountability and Learning.
• Background on database management
• Experience in working with quantitative and qualitative data.

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organisational Values:

• Accountability: – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment: – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness: – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
• Equality:- We believe everyone has a right to be treated fairly and have the same rights and opportunities
• Solidarity:- We join hands, support, and Collaborate across boundaries in working towards a just and sustainable world.
• Courage: We speak truth to power and act with conviction on the justice of our causes

Key Behavioral Competencies
(based on Oxfam’s Leadership Model)

Competencies	Description
Decisiveness	We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing	We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility	We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building	We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening	We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
Mutual Accountability	We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity, and Ambiguity	We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Systems Thinking	We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
Strategic Thinking and Judgment	We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
Vision Setting	We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
Self-Awareness	We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
Enabling	We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Application Submission Deadline: October 9, 2023

CLICK HERE TO APPLY >>>>

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