Job Opportunity at FINCA Uganda Limited (MDI)
About FINCA Uganda
FINCA Uganda is a subsidiary of FINCA Impact Finance and part of a network of 21 microfinance institutions and banks that provide socially responsible financial services that enable low – income individuals and communities to invest in the future. FINCA Uganda currently offers loans, savings and money transfer services in Uganda, one of the most competitive and dynamic microfinance markets in the world. FINCA is looking for a dynamic people to join their team of professionals as Office Assistant.
SUMMARY
The Office Assistant plays a vital role in the efficient day-to-day administrative operations of FINCA Uganda, collaborating closely with the Administration Officer to provide comprehensive support in various areas. He/she is responsible for running office errands and overseeing head office assets and premises. She/She will proactively ensure a smoothly functioning office environment by facilitating inter-departmental communication, maintaining cleanliness, managing supplies, and assisting with various administrative tasks.
Key Duties & Responsibilities:
1. Running of errands between offices and departments and outside the office as may be directed by your supervisor.
2. Ensuring that the Head Office building, Boardroom/ Meeting rooms are always clean
3. Ensuring that drinks/eats are provided at meetings as directed by the supervisor or manager.
4. Ensuring that every floor always has drinking water clean glasses for drinking water.
5. Accurately packing stationery and sending to branches during the first two weeks of the month.
6. Assisting the Administration Officer to organize the stores.
7. Assisting with the archives (movement/transfer of boxes)
8. Ensuring that the generator is always fueled and monitoring its service due dates.
9. Ensuring that the premises are opened and closed in time and all windows are opened in the morning and closed in the evening.
10. Ensuring that the photocopier meter readings are got and presented to the supervisor on the first working day of every month,
11. Ensuring that all head office furniture is in good working condition.
12. Ensuring that sufficient stock of kitchen items are purchased by 28th of every month.
13. Ensuring that morning tea is ready by 8:30am and the pantry and cups are clean.
14. Assisting the Administration Officer in ensuring that all assets are engraved before they are sent to branches and to also conduct semi-annual count.
15. Managing the repairing and maintenance of Head Office Assets
16. Conducting asset verification exercise and compile a report for administration
17. Assisting the Administration Officer to receiving documents from branches and other FINCA stakeholders delivered by courier and delivering them to addressed departments and owners in time.
18. Assisting the Administration Officer to schedule pickups for courier and following up on courier deliveries.
19. Assisting the Administration Officer to ensure the reception area is always neat and presentable.
20. Assisting the Administration Officer to receive visitors and directing them to whoever they have come to meet.
21. Assisting the Administration Officer to make calls and delivering of important documents to their intended recipients.
22. Assisting the Administration Officer to make a log of all bids received and ensuring that they are dropped in the tender box that must be always locked.
23. Assisting the Administration officer to do data organization and maintaining an effective filing system for all subjects in relation to the roles.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
a) Excellent Interpersonal Skills
b) Good at Teamwork
c) Good at time management
d) Good Planning/Organizational Skills
e) Ability to work well under pressure.
f) Strong written and oral communication skills
g) Professionalism.
h) Willingness to travel and work overtime
Qualifications, Skills & Experience:
Diploma in any business or engineering or accounting or any other related field from a recognized University/Institution. Expertise in office messenger tasks, facilities management is an additional advantage.
How to Apply:
All candidates who so wish to take up this role in the aforementioned capacity are encouraged to send their applications with detailed CVs including present position and copies of relevant professional/academic certificates to: ug_jobs@fincaug.org
Only shortlisted candidates will be invited for interviews.
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