Human Resources Associate

UN Women Uganda in its Strategic Note 2016-2020 and revised in 2019 in line UNDAF, NDP II and Uganda vision 2040 in supporting national priorities on Gender Equality and Womens’ empowerment among other normative frameworks, as well as the follow-up and implementation of the 2030 Agenda for Sustainable Development provides coherent support to Government, Parliament, Academia, indigenous and women´s organizations, justice system and UN entities, through providing upstream policy and programme advise, promoting a human rights-based approach to achieve sustainable development, improving national systems, sharing of good practices and lessons learned, strengthening normative and operational linkages, and promoting South-South cooperation. In this mandate, the role of UN Women Representative is key in ensuring that the above are achieved.

To this end, the Uganda Country office envisages bringing on board additional staff in the year 2021 to support with the implementation of the above. With the growth of human resources in Kampala and sub-offices in Gulu, Moroto, Adjumani, and Mbarara having a dedicated HR focal person will ensure efficient and timely human resource support in all areas of recruitment; leave management, performance management and learning and development.

Reporting to the Operations Manager, the Human Resources Associate will work under the technical guidance of the Regional HR Specialist in Regional Office. The Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

• Provide general, standard information to the management and staff on HR strategies, rules and regulations;
• Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
• Prepare written response to queries concerning HR related matters.

2. Provide HR administrative and logistical services to CO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
• Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
• Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
• Facilitate responses to audit findings and recommendations;
• Assume overall responsibility for leave management; record management;
• Validate and coordinate local payroll and related issues;
• Facilitate staff separation process;
• Create/update entries of vendors and POs in ATLAS system.

3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
• Screen candidates and facilitate and participate in interview panels as necessary;
• Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
• Prepare position establishment, liaise with headquarters and assure that action is completed;
• Provide regular recruitment status reports;
• Provide advice to local recruitment in programmes/projects when necessary.

4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Monitor compliance with the performance appraisal review in the office and staff learning and development;
• Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Specialist.;
• Coordinate the implementation of wider office learning plan;

5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
• Coordinate the completion and accuracy of monthly personnel validation process;
• Generate a variety of standard and non-standard statistical and other reports from various databases;

6. Facilitate knowledge building and knowledge sharing globally

• Organize training courses, workshops, information sessions, orientations and consultations for staff;

• Provide a synthesis of lessons learnt and best practices in HR administration;
• Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of HR administration, processes and policies;
• Ability to administer and execute administrative processes and transactions;
• Ability to handle information of a confidential nature;
• Ability to provide inputs to business processes re-engineering, implementation of new systems;
• Good quantitative skills; ability to produce reports;
• Strong IT skills.

• Completion of secondary education is required.
• Bachelor’s degree in HR, Business or Public Administration is an asset.

Experience:

• At least 6 years of relevant experience in office administration and/or human resource management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system

Language Requirements:

• Fluency in English is required
• Knowledge of the other UN official working language is an asset.

Please note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

UN Women Personal History form (P-11) can be downloaded from http://www.unwomen.org/en/about-us/employment .

UNWOMEN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

APPLY FOR THIS JOB >>>

UN Women Uganda in its Strategic Note 2016-2020 and revised in 2019 in line UNDAF, NDP II and Uganda vision 2040 in supporting national priorities on Gender Equality and Womens’ empowerment among other normative frameworks, as well as the follow-up and implementation of the 2030 Agenda for Sustainable Development provides coherent support to Government, Parliament, Academia, indigenous and women´s organizations, justice system and UN entities, through providing upstream policy and programme advise, promoting a human rights-based approach to achieve sustainable development, improving national systems, sharing of good practices and lessons learned, strengthening normative and operational linkages, and promoting South-South cooperation. In this mandate, the role of UN Women Representative is key in ensuring that the above are achieved.

To this end, the Uganda Country office envisages bringing on board additional staff in the year 2021 to support with the implementation of the above. With the growth of human resources in Kampala and sub-offices in Gulu, Moroto, Adjumani, and Mbarara having a dedicated HR focal person will ensure efficient and timely human resource support in all areas of recruitment; leave management, performance management and learning and development.

Reporting to the Operations Manager, the Human Resources Associate will work under the technical guidance of the Regional HR Specialist in Regional Office. The Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

• Provide general, standard information to the management and staff on HR strategies, rules and regulations;
• Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
• Prepare written response to queries concerning HR related matters.

2. Provide HR administrative and logistical services to CO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
• Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
• Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
• Facilitate responses to audit findings and recommendations;
• Assume overall responsibility for leave management; record management;
• Validate and coordinate local payroll and related issues;
• Facilitate staff separation process;
• Create/update entries of vendors and POs in ATLAS system.

3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
• Screen candidates and facilitate and participate in interview panels as necessary;
• Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
• Prepare position establishment, liaise with headquarters and assure that action is completed;
• Provide regular recruitment status reports;
• Provide advice to local recruitment in programmes/projects when necessary.

4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Monitor compliance with the performance appraisal review in the office and staff learning and development;
• Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Specialist.;
• Coordinate the implementation of wider office learning plan;

5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
• Coordinate the completion and accuracy of monthly personnel validation process;
• Generate a variety of standard and non-standard statistical and other reports from various databases;

6. Facilitate knowledge building and knowledge sharing globally

• Organize training courses, workshops, information sessions, orientations and consultations for staff;

• Provide a synthesis of lessons learnt and best practices in HR administration;
• Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of HR administration, processes and policies;
• Ability to administer and execute administrative processes and transactions;
• Ability to handle information of a confidential nature;
• Ability to provide inputs to business processes re-engineering, implementation of new systems;
• Good quantitative skills; ability to produce reports;
• Strong IT skills.

• Completion of secondary education is required.
• Bachelor’s degree in HR, Business or Public Administration is an asset.

Experience:

• At least 6 years of relevant experience in office administration and/or human resource management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system

Language Requirements:

• Fluency in English is required
• Knowledge of the other UN official working language is an asset.

Please note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

UN Women Personal History form (P-11) can be downloaded from http://www.unwomen.org/en/about-us/employment .

UNWOMEN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

APPLY FOR THIS JOB >>>