Finance Officer – Accounts Payable

Reports to: Financial controller

Key Responsibilities

• Ensure that supplier invoices are captured as per the company policy with all relevant details to support review and approval.
• Reconciling processed work by verifying entries and comparing system reports to balances.
• Maintaining historical records of all payments made per supplier and ensuring that these are audit ready.
• Ensure timely and accurate processing of staff advances/per-diems and monthly reconciliation to ensure accuracy.
• Ensure that supplier details are loaded and maintained on the information systems and that these are reviewed on a monthly basis.
• Ensure that proof of payment is received from the treasury and sent to the supplier immediately.
• Ensure that supplier statement reconciliations are performed on a monthly basis and any exceptions are raised with the financial controller for action.
• Maintain a schedule of all payments made on a daily basis and ensure that relevant sign-offs have been obtained as per the delegation of authority matrix.
• Assist in the cash flow planning process by ensuring that an aged debtors listing is circulated on a daily basis to the financial controller.
• Follow up on supplier queries and ensure timely resolution as stipulated in the finance manual.
• Ensure proper filing of copies of invoices, supplier statements, and claim forms.
• Provide input to the FP&A team regarding the cost of spares and items involved in the costing process.
• Assist in physical stock-taking exercises done on a monthly basis, investigate variances, and submit reconciliations to the finance partner support functions.
• Utilize information systems to monitor and manage the accuracy of information.
• Other tasks as may be allocated by the financial controller

Education and Experience

• Must hold a degree in Finance, business administration, statistics or a related field.
• A professional qualification in tax such as ACCA/CPA is an added advantage.
• Ability to multi-task and manage competing deadlines.
• Effective written and verbal communication skills
• Ability to work in a team environment.
• Conversant in Oracle Fusion, Microsoft Office suite, specifically MS-Excel, MS PowerPoint, MS Word etc.)

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