Position Title: Administrative Assistant [Kampala]
No of Positions: 1
Reports to: Surveillance Officer
Job Summary
Coordinate and supervise all activities of the Screening department
Key Duties and Responsibilities
- Reports to the Surveillance Officer
- Provides project administrative and secretarial support
- Supports upcountry IBBS sites
- Develops and maintains a filing system for the project records
- Handles communications – receiving, storing, retrieving, dispatching, organizing documents, and other correspondences
- Provides basic information to callers and visitors
- Performs reception procedures in accordance to established standard operating procedures
- Coordinates meetings, visits, and writes minutes
- Tracks expenditures and organizes payments, working closely with the CoAg financial management partners.
- Coordinates and manages all logistical needs of the project
- Carry out procurement related procedures
- Manages petty cash IMPREST
- Manages Crane Survey stock and assets inventory
- Supervise support staffs
- Responsible for any other duty as needed within his/her scope of work as determined by the Project Manager.
Education Qualifications
- Bachelor’s degree in management science, business administration, social work, and social administration
Experience, skills, and other requirements
- Office and secretarial management skills and administration
- Excellent computer skills
- Outstanding People skills
- Ability to speak Luganda, Lusoga, Gishu, Japhadola, Ateso and Samya fluently
Period of contract: 12 months
Administrative Assistant Application link: https://forms.gle/eH27xDrud7mRKS7j7
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