Apply by Tuesday 19th September 2023
About Restless Development
Restless Development is a global non-profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most – We also run the Youth Collective – a growing network of over 4000 local youth civil society groups and organisations in 185 countries. We are committed to creating an agency that walks the talk on power shifting, using the power shifting checklist, both internally and externally.
Our approach to safeguarding
Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognise that safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect the communities in which we operate from harm and abide by our Safeguarding Policy.
About the role
The People and Performance Intern plays a critical role in supporting the organization’s administrative functions while offering individuals an invaluable opportunity to gain practical insights into HR practices, performance management, and workforce development.
Key responsibilities
Filing and Documentation (40%)
- Creating new personnel files and updating internal databases with new employee information like contact details and employment forms.
- Proper maintenance of employee files and ensuring they are kept up to date
- Assist with gathering staff signed timesheets on a monthly basis
- Leave management support: keeping updated record of staff leave days on the Bamboo HR System.
- Performance Management process support by ensuring that staff performance reports are dully updated on time in the system.
Recruitment Support (10%)
- Assist with smooth induction of new staff by ensuring they receive induction packs and associated information.
- Preparing materials for orientation and sometimes conducting orientations
- Assist in performing Reference and Background checks
General HR Administration and Office Support (40%)
- Providing administrative support across the Hub on all HR/people matters.
- Make requests for any scheduled staff trainings – support logistics and coordination and participate in organizing organisation events
- Supporting logistics for meetings including travel arrangements, accommodation, coordination of attendees
- Support Management with starter forms to include but not limited to ensuring new starters have signed compliance to the Organisation Handbook and the Safety and Security procedure
- Assisting with the implementation of HR policies and Procedures.
- Support with annual Internal audit process
- Take minutes in Internal People meetings as required
- Support the coordination of the Hub Monday Morning Meetings(MMM)
- Scanning and Emailing HR documents.
- Data Entry and general administration support to the People Supporting Officer and wider administrative support team.
- Any other duty that may be assigned by the supervisor
Front Desk Management (5%)
- First point contact for guests and clients who have appointments with staff
- Receive and sort mail and all deliveries to Data Care Offices
- General clerical duties including photocopying, scanning and mailing
- Maintenance of a clean and orderly reception area
- Responsible for evacuation in case of emergencies.
Other duties as required (5%)
- Other duties as required. Occasionally working on weekends, late night in case of volunteer incidents and holidays for which time off in lieu can be taken
Job title: People and Performance Intern
Location: Kampala
Stipend: UGX 400,000 (Monthly)
Preferred start date: 1st October 2023
Length of contract: 6 Months
Reports to: People Support Officer
Expected travel: Occasional domestic travels may be required
About you
We are looking for people with the right competencies and skills for the role, and who demonstrate the personal qualities consistent with our values.
Our value: HEART – We are who we serve. We are brave.
Behaviour: Upholds the Restless Values at all times, demonstrating professionalism in their day-to-day work.
Our value: HEAD – Delivers Quality. We are 100% professional.
Behaviour: Upholds the Restless Values at all times, demonstrating professionalism in their day-to-day work.
Our value: VOICE – We generate leaders. We are proud to carry the banner for youth-led development.
Behaviour: Actively seeks to develop their own leadership skills. Is seen as a leader to beneficiaries and other young people.
Our value: HANDS – We are in it together. We listen and learn.
Behaviour: Actively listens and learns from those around them. Uses effective two-way communication to build rapport and relationships in the community.
Skills and experience
Essential
- Bachelor’s Degree or Diploma in Human Resource Management, Organisation Psychology or any other related discipline.
- Ideal Candidate should not be above 26 years.
- Highly organised person
Desirable
- Familiar with Bamboo HR usage.
- Proficiency in Microsoft Office Suite and data analysis tools is a plus.
- Ability to work independently, manage tasks efficiently, and meet deadlines.
- Young women are advised to apply.
Restless Development is an Equal Opportunities employer and welcomes applications from all sectors of the community. Restless Development will ensure that no applicant or staff member receives less favourable treatment on the grounds of gender, sexual orientation, marital status, social status, caste, race, ethnic origin, religious belief, age, HIV status, disability, or any other factor that cannot be shown to be relevant to performance.
What we do for you
Remuneration
We are proud to commit to a transparent global salary scale, ensuring a fair and comparable system of pay across all global locations. In addition to salary, we offer pension contributions and other benefits in accordance with the local Hub.
Values and Culture
At Restless Development, we’re proud that the strength and integrity of our Values has been recognised by staff, young people, donors and others who we work with. Beyond this, we have a culture of recognising and celebrating both our Values and our global achievements with monthly Values Champions and an annual Values Day.
Work-life Balance
It goes without saying that we work hard at Restless Development. We also recognise the importance of helping staff to maintain a positive work-life balance by offering:
- 12 days’ annual leave (in addition to public holidays and with an extra day of annual leave given for each full year of service, up to a maximum of 28 days).
- Birthday Leave
- Access to flexible working.
- Generous study leaves, maternity, paternity or adoption leave, and other leave allowances.
Professional Development
Restless Development is proud to be an employer who recognises potential and invests in the development of its staff. We are committed to the professional development of our staff through:
- Empowering opportunities to work on significant projects which stretch and inspire staff – allowing them to develop on-the-job.
- Regular performance management.
- Training and development opportunities, including supporting our staff to identify mentors both within and outside of the agency.
- Quarterly Staff Workshops for all staff to give and receive agency updates, receive training, and socialise.
Travel and Medical Insurance
When travelling abroad with work, all staff will be covered by Restless Development’s travel and medical insurance.
To Apply
Please submit your CV and a cover letter that provides tangible examples of how your skills, knowledge and experience will support your ability to perform the key priorities outlined in the above job description (using no more than 750 words)
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