Project Accountant

Job Summary: Responsible for monitoring UNHCR and other grants as per assigned portfolio and the second layer of project-specific approval of each posting done within the portfolio. Maintain and review project general ledger. .

Job Location: Kampala

Job Responsibilities

• Review of the project cash flow forecasts and funding requests and submit to the Senior Grants officer for consolidation.
• Review and monitor project expenditures to ensure compliance with project budget and regulations.
• Analyze the project installment plans, budget versus actual (BVA) or income statement (monthly, quarterly and annual) and support the Programs team to ensure spending is within the agreed budget and or forecast.
• Prepare monthly project bank reconciliations for each of the allocated grants for review by the Senior Finance Officer.
• Ensure compliance with donor project funding/budgeting, accountability, and documentation requirements following the standard Grants cycle management.
• Support partner finance teams in preparation of project-related budgets.
• Prepare accurate, timely and submit project financial reports to the Senior Grants officer for review following the Donor and internal process requirements.
• Review project related transactions posted in Unit 4 and monthly project fund projections/funding requests by the field finance & program teams
• Ensure that all shared costs charged to the project are in line with the agreed basis or policy and per the master budget.
• Review Kampala country office financial project documentation like vouchers on a daily basis and submit them to the Finance assistant- for further processing and filing.
• Review field and country office financial project documentation on a monthly basis and submit them to the Finance assistant- Records for filing.
• Participate in the planned project monitoring field visits and report on the findings.
• Participate, support, and follow up findings related to all project audit, verifications, and finance reviews.
• Set up new grants and project details in Unit 4 following the approved budgets, instalment plans and guidance from HQ.
• Preparation of donor Funds reconciliation on a regular basis.
• Review & prepare monthly Payroll – GL – Bank reconciliation.
• Support grant close-out process by completing and uploading final reports, conducting GL-report totals reconciliation and revenue recognition procedures
• Support in sub-grantee monitoring, including capacity development and ensuring timely and accurate sub-grantee reports
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult Protection, and harassment-free workplace policies.   
• Other duties as assigned

Education, Experience, Licences, and Certifications

• Bachelor’s Degree in Accounting & Finance, Business Administration, Economics or Commerce is required; a Master’s Degree is an added advantage
• Minimum 5 years of progressive experience in UNHCR grants management overseeing & multi-donor project funds.
• Experience working with INGOs is an added advantage
• Track record demonstrating high integrity, innovativeness, creativity, reliability, and dependable
• Excellent computer application skills in Microsoft packages (Word, Excel, and PowerPoint).
• Team player, collaborate, Self-motivator, able to work with limited supervision
• Skills and Ability to evaluate financial aspects of activities and programs, institutional capacities and capabilities, and adequacy of accounting, financial management, internal controls, and able to enforce donor regulations.

Knowledge, Skills, and Abilities

• In-depth knowledge of Generally Accepted Accounting Principles and relevant UNHCR and other donor requirements
• In-depth knowledge of preparation and presentation of financial statements and audit support practices
• In-depth knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.
• Skilled in using ERP systems to process financial transactions
• A high degree of analytical and financial reporting skills
• Strong administrative skills in managing documentation and project funding information
• Skilled in training and capacity building
• Good command of both written and spoken English, with strong interpersonal skills
• Ability to respond to tight deadlines and changing priorities
• Ability to maintain detailed records with high accuracy
• Highly organized with good quantitative ability
• Ability to act with integrity and maintain the highest ethical standards
• Ability to maintain the confidentiality of highly sensitive information
• Ability to support MTI Calling and adhere to the MTI Code of Conduct
• Strong problem-solving skills and the ability to develop and propose creative solutions, while also identifying issues that need to be escalated
• Strong project and time management skills, sound judgment, ability to prioritize and multi-task
• Ability to adapt and work in a very flexible, fluid, and evolving environment
• Exceptional attention to detail and a high level of accuracy

    Physical Conditions                                                                                                                

This position may require occasional travel to health facilities located in remote areas with very basic living conditions.

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