Programme Assistant (1 position)

Uganda Red Cross Society (URCS) is the leading National Humanitarian Organization in Uganda and a member of the International Red Cross and Red Crescent Movement.

Applications from suitable persons to be considered for appointment in the outlined positions are hereby invited. All applicants should adhere to the Red Cross Principles. URCS is an equal opportunities employer mindful of gender balance in its establishment.

Full job descriptions is below and you can get the application template from here

Please send your filled application form and attach your academic transcripts and certificates. The filled application forms and academic transcripts and certificates can be e-mailed to; vacancies@redcrossug.org or hand delivered, and or by post to:

The Secretary General,

Uganda Red Cross Society,

Plot 551/555 Rubaga Road,

P.O. Box 494, Kampala, Uganda.

Email: vacancies@redcrossug.org

Closing date for receipt of the applications is 24th May 2021 by 5:00 p.m.

Due to large volumes of applications; only short listed candidates shall be contacted. Canvassing shall lead to automatic disqualification.

Title Programme Assistant (1 position)
Grade UR 57
Reports Director Disaster Risk Management
Location URCS Headquarters
Duration One (1) year renewable (subject to annual funding)
Date May 2021

Job Purpose:

The Programme Assistant Shall deliver on administrative requirements of this project and the department towards an efficient day to day leadership of the projects within the department.

Key responsibilities:

Programme Administration

  1. In collaboration with key staff, support programme planning and management.
  2. Administratively support all programme staff, volunteers and partners.
  3. Organize meetings, taking minutes and distributing appropriately
  4. Develop and maintain a documentation system with up to date information for all partners and volunteers.
  5. Support the process of following up volunteer payments in conjunction with the finance team
  6. Supporting scheduling of Programme meetings.
  7. Working closely with Director DRM and Secretary to Office of SG, develop and coordinate plans for DM visitors, working with logistics staff to make the necessary arrangements.
  8. With guidance from the Director DRM, organize and coordinate all programme events, undertake all necessary documentation/reporting processes relating to these events.
  9. Develop and maintain a system to manage DRM Programme documents and records.

Office Management

  1. Ensures that project communication related to DRM from Secretary General’s Office reaches all concerned parties in DRM.
  2. Ensure that the DRM office operates efficiently through general administrative and clerical support including scheduling meetings, maintaining contact lists, attending to visitors, concept note follow up and support to project volunteers under DRM.
  3. Ensure that concept notes and other requisitions are tracked across different departments including finance, and procurements.
  4. Ensure that official documents and correspondences (memos, letters, forms) in the DRM office are properly produced, sorted, distributed, filed, secured and where appropriate copied, bound and scanned.
  5. Provide general information and assistance

Persons Specifications

Education Qualifications
  1. Minimum Bachelors’ Degree in Human Resource Management, Social Sciences, Management Sciences or a related field from a reputable institute.
Essential Knowledge
  1. HR management skills
  2. Knowledge of office management systems and procedures
  3. Excellent time management skills and ability to multi-task and prioritize work
  4. Attention to detail and problem solving skills
  5. Excellent written and verbal communication skills
  6. Strong organizational and planning skills
  7. Proficient in MS Office
Essential Skills
  1. High level of integrity;
  2. Office Administration Procedures
  3. Confidentiality, discretion and Judgment
  4. Administrative Writing Skills
  5. Problem Solving Skills
  6. Microsoft Office Skills
  7. Report writing Skills
  8. Inventory Control
  9. Verbal Communication
  10. Office Administration Procedures
  11. Typing Skills
  12. Attention to Detail & Accuracy
  13. Multitasking
  14. Teamwork
  15. Patience

Download application template from here

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