NMS/2021/19: PROCUREMENT RECORDS ASSISTANT
Job Title: Procurement Records Assistant
Reports to: Chief Procurement Officer
Job Grade: NMS Grade 10
Duty Station: Head Office
Responsible for: None
Job Purpose: To keep accurate Procurement related records and manage their movement and custody.
KEY RESULT AREAS/ACCOUNTABILITIES
i. Ensuring completeness of procurement files
ii. Identifying procurement files for archiving and drawing this to the immediate
supervisor.
iii. Ensuring safe custody of both active and archived procurement files and records to ensure quick retrieval.
iv. Maintaining a record of all procurement files kept by the department and availing them to authorized personnel when required.
v. To identify and report any risk(s) noted during the course of execution of duties by staff
vi. Any other duties that may be assigned by the Immediate supervisor.
QUALIFICATIONS AND EXPERIENCE
i. A minimum of a Diploma in Records/ Library and Information Science or
Records and Archives Management
ii. Two years of working experience in managing records
iii. Computer Literate
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