Junior Administration Officer

• Very good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office).
• Very good written and oral knowledge of English language.
• Politeness and helpfulness in dealing with visitors.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

The Junior Administration Officer will be in charge of:

• Managing daily operations and project office facilities related to CUSP.
• Ensuring that EU and GIZ financial and administrative regulations are complied with.
• Communicating with customers in a service-oriented manner on behalf of the office.

The Junior Administration Officer performs the following tasks:

Specific Tasks

Administration.

• Organising and preparation of events, meetings and activities related to CUSP in close collaboration with programme staff members.
• Filing according to GIZ/EU filing system.
• Together with the Office assistant, monitors the availability of accessories and stocks.
• Monthly calculating of fuel consumption for project vehicles.
• Is responsible for organising administrative and logistical aspects of project activities (fieldwork, meetings, workshops, transport etc.).
• Supports the Administrators in filing documents in reference files and in DMS in line with GIZ’s filing rules.
• Photocopies and scans documents as assigned by Administrators, Finance Manager or Head of Programme.
• Together with the Admin Officer checks and invoices all private mileages.
• Supports the admins Officer in recording and ensuring all assets for the project are timely inventoried.

Procurement

• Maintains, carries out, and is responsible for local procurement (negotiates costs, prepares orders, inspects delivery etc.), including quotation procedures, according to GIZ guidelines.
• Keeps database on suppliers and conducts regular search for alternatives.
• Receives and checks delivered materials.

Finance and Accounting

• Preparation and making all bank payments.
• Preparing financial documents (vouchers, receipts, invoices etc.) to be delivered to country office.
• Helping in the preparation of internal/ external controls and audits.
• Responsible for financial management such as: cash withdrawals, keeping the cash book, bank accounts, bank reconciliation, cash count and posting vouchers.
• Checks invoice, delivery receipts and other papers and sign them/submit them for payment.

Other Duties/Additional Tasks

• Undertakes further job training related to his/her position and duties if required. Special training programs shall be identified and selected jointly with the Team leader
• Performs other duties and tasks at the request of management

All interested and qualified persons are strongly encouraged to apply by email to careers@futureoptions.org. Applications and CVs should be in one document and a maximum of 5 pages only. Please include name and contact of three references in the CVs. Please quote the position and reference number in the subject line.

Applications should be received by 5.00pm on the 4^th July 2021. Please note: This is a national position. Only the shortlisted candidates will be contacted