Finance, Accounts & Administrator Officer

Since 1966 the Uganda Society of Architects has been advancing excellence in design and professional practice for a sustainable built environment. The society seeks a self driven and gifted accountant to carry out accounting, procurement, administrative and HR support work.

Educational and Experience Criteria

He/she should have:

1. Minimum of a Degree in financial management/accounting or economics.

2. At least 3 – 4 years working experience in accounting and finance, preferably in mid-sized or large organization

3. MUST be familiar with QuickBooks

4. An MBA or a relevant masters is advantageous

Attributes

Good analytical and numerical skills. Good communication and presentation skills.

High Integrity/ethics and the ability to meet the deadlines. Able to work independently and in a team.

Place of work: USA Secretariat, Kalamu House, Near Mulago Off Kira road, Kampala.

Duration: Full-time, 1 year, renewable contract

Responsibilities:

a. Finance & Accounting

1. Review, arrange, record and make payment in accordance with financial policy

2. Prepare quarterly financial forecasts and requests for advancement of funds;

3. In-coordination with stakeholders, review and prepare the project budget periodically;

4. Carry out procedures regarding filing and recording of VAT, PAYE, WHT, Income taxes, NSSF and other statutory taxes and payments;

5. Prepare books of accounts, financial documents and reports as per audit requirements;

6. Prepare and Maintain bank reconciliation records

7. Collect, record and bank money received.

8. Research, price and purchase office supplies

9. Run fundraising programs and prepare grant/sponsorship applications

10. Maintain good business relationships with the societies stakeholders, sponsors and regulatory authorities.

b. Procurement Work

1. Prepare procurement plan for all project assets and goods and services;

2. Draft TORs, bidding documents for all supplies, services and works tenders

3. Carry out procedures regarding procurement, bid evaluation and selection

4. Advise relevant persons on financial aspects of the bids.

5. Monitor contracts and use of resources

d. Administrative Tasks

1. Maintain up-to-date society records of membership and society activities

2. Assist with event planning, programing and organization of society activities.

e. HR management Tasks

Support the Executive secretary in managing the contracts, payments and monitoring of the staff.

In addition to the above main areas of work, the officer is expected to carry out any other specific or related tasks as assigned by the ES

KEY PERFORMANCE INDICATORS

1. Annual and quarterly Project budget plans timely developed and approved to ensure good project progress;

2. Disbursement strictly follows relevant regulations as issued by the Auditor, URA, Policy, and Company rules;

3. Budget estimation and advance are made available for timely implementation of project activities;

4. Financial reports prepared and approved as required;

5. VAT and personal income tax procedures carried out as requested by the Tax Agency;

6. No critical audit findings in finance management;

7. Requests for ad-hoc financial reports or disbursement explanations from the council timely granted;

8. Equipment and service needed for project implementation procured in compliance with regulations.

WORKING RELATION AND REPORTING ARRANGEMENT

In coordination with other staff, under the direct supervision of and reporting directly to the ES and Treasurer.

ASSIGNMENT ARRANGEMENT

This post will be selected through an open and competitive process. The successful candidate is expected to start work immediately.

Application

1. Application letter,

2. Curriculum Vitae (CV) clearly indicating requirements referred to above,

3. 2 referrals/recommendation letters from non-family related referees,

4. Copies of Certificates, Academic Transcripts, and Medical Fitness Certificate from a clinic or hospital.

Send applications by Email in one file to archi.uganda@gmail.com by 9th June 2021