Minimum Qualification
Applicants should be Ugandans in possession of an Honours Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.
Working Experience
Duties
The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-
– Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;
– Taking dictation, transcribing and presenting accurate and error free work;
– Attending to callers, either in person or on telephone;
– Ensuring timely responses to enquiries and correspondences to and from the office;
– Receiving incoming mail and supervising the dispatch of outgoing mail;
– Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
– Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;
– Drafting letters of routine in nature;
– Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment and;
– Any other duties as may be assigned from time to time.
APPLY FOR THIS JOB >>>
The post Personal secretary ( Special grade) appeared first on O4UG.
