JOB TITLE : LEGAL MANAGER & COMPANY SECRETARY
DEPARTMENT : LEGAL DEPARTMENT
REPORTING LINES : CHIEF EXECUTIVE OFFICER
OVERALL PURPOSE OF THE JOB
Provide secretarial services to the Board of Directors and provide legal services required for the Bank’s operations.
RESPONSIBILITIES:
1.Company/ Board Secretary Roles:
– Responsible for secretarial services to the Management of the Bank and Board of
Directors.
– Working in conjunction with the Chief Executive Officer/ Executive Director, draw up the
agenda for the Shareholder’s Meetings, Board Meeting and Board Committee Meetings,
and make necessary arrangements for the meetings.
– Prepare and or review Board papers for quality assurance purposes for Board and Board
Committee meetings.
– Take minutes of all Shareholder, Board and Board Committee meetings and distribute
them to all rightful recipients.
– Inform the Management and the Board on key legal issues affecting the banking industry in general and our Bank and respond to queries and requests of Management and Board members with regard to areas to do with current and future legislation.
– Prepare action reports for the Board on the Progress of implementation of Board
decisions.
– Provide advice to the Management of the Bank and the Board of Directors on
compliance with all legal requirements pertaining to the Bank’s operations and the
consequences of non-compliance.
– Ensure that the company seal is kept safely and is used only on necessary legal
documents.
– Ensure responsibility for all regulatory work requirements at the registrar of companies like registration of resolutions, seeking clearances and timely filling of all company returns.
2.Legal Support to Credit and other Departments:
– Oversee the registration of Bank’s interest on all collateral pledged for credit facilities by
staff and customers and to ensure the perfection of securities.
– Oversee the verification of the securities documents to be charged in favour of the Bank
and ensure that the same are enforceable.
– Provide legal opinion and guidance to the Bank in the preparation and review of
contracts with third parties.
– Represent the interests of the Bank in the courts of law and other fora.
– Provide legal advisory services to all matters of a legal nature. This would include areas
such as new legislation, internal policies and procedures.
– Maintain a balance of impartiality and fairness while promoting compliance excellence.
Personal integrity is of the utmost importance in this role as a Legal Manager.
– Joint custody of securities documents to ensure that the Bank securities are kept in a safe and orderly manner.
– Promote ethical conduct and compliance with rules, regulations and standard processes
that govern the way the Bank conducts business.
– To actively stay on top of the latest laws, regulations and business trends and be able to
translate these into requirements for the operations of the Bank.
– To monitor whether the bank is operating according to applicable regulatory
requirements, operating processes and policies.
– Any other work that may be assigned by Executive Management / Board members and
mutually agreed upon by both parties.
KEY PERFORMANCE INDICATORS:
Safe custody and recording of the Board minutes.
Safe custody of securities documents in the Bank.
Timely distribution of agendas, minutes and resolutions of the Board and Management to concerned parties.
Sound counsel to the Board of Directors and management.
Eliminating (in number and impact) the incidents involving legal risks.
Timely completion of all legal documents/ contracts especially in the Credit department
Timely completion of mortgages and registration of the Bank’s interest with various
authorities for perfection of securities.
KEY WORKING RELATIONSHIPS:
Internal:
Board members and Executive Management
Credit Department
Human Resource Department
EXCO Members
External:
Courts of judicature
Company Registries
External Advocates
Auctioneers
Bank of Uganda and other statutory agencies
REQUIREMENTS:
Qualifications:
An honors degree in Law from a recognized University.
Diploma in Legal Practice and, possession of a valid certificate of registration.
Profession qualification/membership of a chartered secretary is desirable.
Experience:
At least 7 years of legal practice and experience in the Banking Industry, three of which
should be at a managerial level.
Skills and knowledge:
Communication and interpersonal skills (written and verbal)
Report writing and presentation skills
Attention to detail
Analytical, problem solving and negotiation skills
Planning, prioritizing and time management skills
Knowledge of Company’s Act, Financial Institutions Act, Employment Act and other applicable laws.
Knowledge of Corporate governance
How to apply
To apply for this job email your details to info@abccapital.ug
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