Supply Chain Assistant – Warehouse

Job title: Supply Chain Assistant – Warehouse

Reporting to: Base Manager

Location: Rhino Camp

Overall purpose of the role:

The main purpose of this position is to provide timely warehouse and fuel management services for field operations and ensure DRC/Donor policies regarding warehousing and fuel management are adhered to.

KEY DUTIES AND RESPONSIBILITIES

Warehouse management

• Receive goods procured into the warehouse after verification by requesting unit or person
• Sign and file copies of all Goods Received Notes (GRNs), Waybills, delivery notes as appropriate
• Present the invoice, GRN, delivery note to procurement unit for processing of payment request
• Properly store the goods in the warehouse and open a bin card for the stock
• Record all receipts and dispatches on the stock card
• Carry out monthly stock counts on at least 10 items of stock
• Ensure all dispatches from the warehouse have proper authorization and documentation
• Issue goods out of the warehouse and record on appropriate documentation
• Ensure the warehouse is in a clean and tidy state
• Enter all receipts, dispatches, losses and adjustments in a timely manner
• Receive and check distribution plans, ensuring they are fully approved and correctly and entirely completed prior to dispatching
• Verify the correct goods and quantities have been loaded for dispatch in line with good warehouse practices
• Ensure only authorized personnel enter the warehouse and keys are safely kept
• Submit warehouse reports on time

Fuel management

• Receive bulk fuel and reconcile any variances
• Inform Support Services Manager on fuel variances on delivery so that credit notes are requested from suppliers
• Take regular dipstick readings of the fuel in the tank
• Fuel approved vehicles which present authorized fuel request vouchers
• Timely report any problems with the fuel dispensing unit
• Request for fuel replenishment at the reorder level and ensure fuel does not run out
• Regular update of the fuel utilization report with accurate information
• Reconciliation of fuel bought on cash and through the fuel card system
• Filing of all fuel vouchers and acquittals for review by the Support Services Manager
• Submit fuel utilization report on time

Asset management

• Update the asset list for all motorized equipment other than vehicles and all non-electrical equipment

Ensure custodian of assets are recorded for all motorized equipment and non-electrical equipment

Experience and technical competencies: 

• 1 to 2 years’ experience in a similar role
• Previous experience with Non-Governmental Organization in similar/related position is an asset;
• Good command of English language
• Good interpersonal, communication skills and ability to communicate with stakeholders at all levels;
• Ability to work under pressure;
• A team player and the ability to work with minimum supervision;

Education:

• Degree in transport and logistics, stores, warehouse management, supply chain or relevant field.

Languages

• Fluency in English.
• Fluency in local languages would be an asset.

Interested candidates who meet the required qualifications and experience are invited to submit updated CV, Academic Documents and a cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 8th November, 2021.

Equal Opportunity

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics.