VACANCY-19: Senior Assistant Election Officer Grade I/Secretary
No. of vacancies: One (01)
Duty station: Electoral Commission Headquarters
Directorate : Finance and administration
Department: Human Resource Management
Tenure : Permanent
Salary Scale: ECS6(b)
Job purpose:
To provide secretarial and administrative support on a variety of tasks for the efficient and effective running of the respective Principal’s office.
Key Result Areas:
1. Responsible for secretarial services and taking dictation, transcribing, editing and presenting accurate and error-free work;
2. Managing all front desk requirements in the office;
3. Courteously and professionally responding to inquiries of a routine nature;
4. Managing office equipment such as; telephone, photocopying machine, computers and fax machine;
5. Maintaining records including filing minutes, correspondences and other documents in proper order and in accordance with security and office procedures;
6. Performing routine administrative office functions;
7. Managing and accounting for office imprest;
8. Any other official duties as assigned.
Minimum Academic qualifications:
1. Uganda Certificate of Education with at least two (2) credits including English Language and three (3) principle passes; and
2. A UNEB or UBTEB Diploma in Secretarial Studies or Office Management or an equivalent qualification obtained from a recognized institution.
Minimum Working Experience:
Five (5) years relevant working experience in Electoral Commission at least three (3) of which should have been served at the level of Senior Assistant Election Officer Grade II or equivalent level of relevant experience as a Personal Secretary to a Senior Executive in a busy and reputable organization.
Preferred Skills and Competences:
1. Proficiency in MS Office applications (MS Word, Excel, Power Point and Internet);
2. Good knowledge of modern office practice including filing systems and operation of office machines;
3. Excellent communication skills and ability to understand and carry out oral and written directions;
4. High moral character and integrity;
5. Good interpersonal skills;
6. Neat appearance and excellent customer care skills;
7. Ability to work under tight deadlines.
AGE: Not below twenty-five (25) years of age.
Mode of application:
Applications with comprehensively typed CVs showing the applicant’s contact address with day time telephone numbers, addresses and day time telephone numbers of three referees, copies of certified academic transcripts and certificates should be sent to the Human Resource Office/Central Registry or mailed to the address indicated below, not later than Friday 29th September, 2023.
Envelopes should be clearly marked at the top with the words “Application for the post of ……………”
Head, Human Resource Management
Electoral Commission
P.O. Box 22678
Kampala.
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